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Forwarding E-Mail
Jack Girard and Frank Myers
Are you tired of receiving e-mail with a long list of names and e-mail addresses,
and >>>>>>> down the left side; and have to scroll down and down to finally see
the message. If so, then how do you think some of your friends and family feel
when they receive these type of e-mails from you?
This note contains some tips on how to remove yourself from this debacle and forward
e-mail with confidence, clarity and brevity.
- When you forward an e-mail, DELETE all of the other
addresses that appear in the body of the message (at the top). That's
right, DELETE them. Highlight them and delete them, backspace them, cut
them, whatever it is you know how to do. It only takes a second. You MUST
click the "Forward" button first and then you will have full editing
capabilities against the body and headers of the message. If you don't
click on "Forward" first, you won't be able to edit the message at all.
- Whenever you send an e-mail to more than one person,
do NOT use the "To" or "Cc" fields for adding e-mail addresses. Always use
the "BCC" (blind carbon copy) field for listing the e-mail addresses. This
way the people you send to will only see their own e-mail address. If you
don't see your "BCC," option click on "To" and your address list will
appear. Highlight the address and choose "BCC." It's that easy. When you
send to "BCC" your message will automatically say "Undisclosed Recipients"
in the "To" field of the ones who receive it.
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- Remove any "FW" in the subject line. You can re-name
the subject or even fix spelling.
- ALWAYS hit your "Forward" button from the actual
e-mail you are reading, not from the one who sent it to you!! Ever get
e-mails where you have to open ten pages first to read the one page with the
wanted information on it? By Forwarding from the actual page you wish to be
viewed, it eliminates extra e-mails people have to wade through.
- Have you ever gotten an e-mail that is a petition? It
states a Position, asks you to add your name and address and then
requests that you forward it to ten or 15 people or your entire address
book. As it is forwarded on and on it can collect thousands of names and
e-mail addresses.
- FACT: That petition is worth a couple of bucks to a
professional spammer because of the wealth of valid names and e-mail
addresses on it. If you want to support the intent of the petition, send it
as your own personal letter to the most effective source. Your position may
carry more weight as a personal letter than does a laundry list of names and
e-mail address on a petition.
- And think about this---Who is supposed to actually send
the petition in after the names are collected? And don't believe the ones
that say that the e-mail is being traced. It just ain't so!
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- One of the e-mails we hate is the one that says
something like, "Send this e-mail to ten people and you'll see something
cute run across your screen," or sometimes they just tease you by saying
something really good will happen soon. IT AIN'T GONNA!!!!! Trust us, some
of the same ones went around ten years ago! They are junk! DELETE all of them!
We don't let the bad luck ones scare us either, they get
trashed (could be why we haven't won the lottery??)
- Before you forward an Amber Alert or a Virus Alert, or
some of the other ones floating around nowadays, check them out before you
forward them. Most of them are junk mail that have been circling the net
for YEARS! Is it real or not? Almost everything that is
questionable can easily be checked out at www.Snopes.Com. Take that moment. If
it's not real, don't pass it on.
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Jack Girard and Frank Myers
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