Meeting Questions & Answers To close window, click X box in top right corner, or Click Here To enlarge window, click center box in top right corner.

Tuesday, 5th March, 2008 MEETING Our Website is: http://brightoncomputerclub.org Our e-mail address for Meeting Questions is contact@brightoncomputerclub.org Questions and Answers. Moderated by Charlie LeBer Q.  Member asked if Charlie would review the method of accessing the Members Only page on our web site.  A. The procedure was reviewed.  He also showed it is necessary to have internet options security set a "medium" for it to work and be sure to click "apply".(Charlie sent an Email to all members with the whole procedure.)  Q. How to put a spread sheet from Quattro Pro 3 into Excel? A. Later versions of Excel should import Quattro Pro, with no problem, and will save as an Excel document. Second idea given by a member was to "copy" and "paste" from the Quattro Pro to the Excel. Third idea is... When in Quattro Pro you can save it as an Excel document.  Click on "File".  Click "SaveAs" and click the down arrow beside "File type".  Scroll down and click on Microsoft Excel and then click on Save.  The Quattro Pro document will be saved as an Excel document.  Q. E-mail from cogeco.ca - a member received a new email address from a friend using Cogeco.  They are the only one who received the new email address, who cannot reply to the address.  What is the problem? A. Ensure there are not two addresses in the address book.  It could be picking up the old address.  Also check the address in the error message to see if there is a space that shouldn't be there.  Do not copy and paste in the address, there could be hidden codes which will alter the address. Type in the new address by hand.  Q. Re: Spell Check in Outlook Express - you can add words but is there a way to "take out" words? A. OE gets its dictionary from MS Word.   Open up Word.  Click on "Tools", "Options",  "Spelling and Grammar". Click on Custom Dictionaries.  Click on "Modify" Click on the word you wish to remove and click "Delete".  Click "OK", "OK", "OK".  Gmail suggestions were offered: Charlie showed by going into Gmail what is known as "threading" and how to reply to one or all of the e-mails on display.  Gmail will join together emails that are linked in a conversation.  You can archive the threaded email and when you get another one to add on, it will come back to your Inbox with the new message highlighted.  You can forward the whole thread of emails by clicking on "Forward all" to right of the thread.  If you wish to forward or delete only one of the messages in the thread, you point to the message you wish and click on the down arrow beside "Reply" and choose "Forward" or "Delete this message"  When sending a G-mail the contact will automatically be added to your Contacts list (address book), if it is not there.  Charlie demonstrated how to delete that contact from your addresses if you wish.  You click on "Contacts" then "All Contacts" and position the pointer over the down arrow and clicking to scroll through your contacts.  When you see one without a name, just the email address, it was probably added by Gmail, not you.  You can delete them.  Click in the box beside the address and click "Delete Contact" and click "OK".  You can add a signature to the end of your emails.  You could use this to ask your contacts to switch to your new Gmail address. When in Gmail click on "Settings" and under "General" scroll down to "Signature" The default is "No Signature".  Click on the round button under "No Signature" and type in your message.  Scroll down to the bottom and click on "Save Changes".  If you do not want the signature on all emails you are sending, you can delete it before sending.  Q. How do you send out e-mails, to each person separately or in groups? A. It would take too long to do each one separately, and if sent as a large group the ISPs would call it ‘spam'.  Charlie showed how he has set up the members in groups of no larger than 40 people.  In Gmail you click on "Contacts".  Under the bolded word "Contacts" there are two buttons.  Click on the one with two heads.  That brings up a box where you type the name of the group you wish to make.  Type in the name and click "OK".  Click on "All Contacts" and click in the box beside each contact you want in the group.  Then click "Groups" and under "Add to..." Click on the group you just added.  Q. Member asked if AVG internet suite was advisable.   A. The club recommends the free version of AVG anti virus program.  The full version suite packages sometimes overload the computer.  If you have a powerful computer you may not notice the load.  The club recommends, AVG anti-virus free, AdAware 2007 and Spybot, along with the Windows firewall. If you feel you need extra security you could use either Sygate or ZoneAlarm firewall. It is important to keep these programs up to date and run a scan at least once a week.  Charlie Le Ber With thanks to Shirley Young who assisted in the recording of the questions and answers.