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Using Outlook Express. [Submitted by Ed Holm] Applies to: Win XP Win 2000 Win Me Win 98 Win 95 Adding addresses to your address book Turn off Automatic Entry of Addresses To save an Email for future reference How to save attachments How to send an attachment How to avoid automatic addresses in address book How to add a NEW name to the Address Book How to add a name to the Address Book from an e-mail Saving all Attachments or only the ones wanted Resizing photos for e-mailing Adding addresses to your address book Method 1: Open ' Address Book' ( This the Address Book in Outlook Express not in the Email found under 'Tools' ) Click 'New' then click 'New Contact' Enter 'First' and 'Last' name. Type or paste in E-mail address then click 'Add' MAKE SURE you click 'Set as Default'. Click 'OK' Method 2: Open the Email. Where it says From: (name) Double click the name. Click "Add to Address Book" and it will be added. NOTE: When you can do it, this is the better way as there is no chance of a typing error. Top of Page Turn off Automatic Entry of Addresses In Outlook Express, on the TOOLS menu , click OPTIONS. On the SEND tab, select the 'Automatically put people I reply to in my Address Book' and make sure it is UNCHECKED. Click 'Apply' Click 'OK' Preamble: If you are using Outlook Express and when your incoming mail is highlighted the message appears below, it means your Email is opened and subject to a virus. It is convenient but could be a problem with a virus if your Virus program is not up todate. Here is how you change it so it doesn't open untill you double click the message Open 'Outlook Express' Go to 'View' Click 'Layout' and a 'Windows Layout Properties' display will appear Go to 'Preview Pane' Ensure that the small square box named 'Show preview Pane' has no check mark,if it does, click on the box to make it disappear. Top of Page To save an Email for future reference Open Outlook Express Highlight 'LOCAL FOLDERS' from dropdown menu on Main Identity line Go to 'FILE' in drop box click 'NEW'-- go to the right and click 'FOLDER' A "Create Folder" box will appear --- Type in name of new folder -- call it 'LESSONS' for example; Click 'OK' when complete. Go to the Inbox, move the mouse pointer to the Email subject line; right click and select 'Move to Folder'; select 'LESSONS' folder and click. The e-mail will be stored in that folder. NOTE: You can make any number of folders you like. It might be Emails from some guild or organization about the minutes etc., that you would like to keep. It should be your personal filing system not the folders that Microsoft thinks that you should have. Top of Page How to save attachments Before you can save attachments you should know how and where you will save them. Outlook Express likes to save nearly everything in "My Documents". You can save them there if you like. I think it is easier to save all attachments in a "Folder" called 'C:\&Attach' then you will know where all your 'Attachments' are so if you want to send them to someone, they are easy to find. The '&' in front of a folder name forces the folder to the top in Windows Explorer. There are 2 ways to Save Attachments: 1. When the Email is first opened and has attachments, go to 'FILE' and click 'Save Attachments'. A display will open. Find the 'FOLDER' you want to save them in by using 'BROWSE' at the bottom of the display and then click 'SAVE'. They will now be saved and you can now read the Email. 2. When you receive an Email with 'Attachments' click the attachment. It will ask if you want to 'OPEN' or 'SAVE'. Click 'SAVE' and select your 'Folder' called 'C:\&Attach' as above... Top of Page How to send an attachment Click 'INSERT' on the top menu and click 'File Attachment' Outlook Express will probably open the 'My Documents' folder. If it does, find your file, click on it to highlight it, and then click 'Attach'. If you want to attach more than one file, click on the first file to highlight it, then HOLD DOWN the 'Ctrl' while clicking on the other files you want to send with the e-mail, then click 'ATTACH'. If you saved your attachments in 'C:\&Attach', Click 'INSERT' on the top menu and click 'File Attachment' Click on 'Look In', Scroll until you find 'C:\&Attach' Then click on 'ATTACH'. This routine would apply for any file you want to attach, not just the ones that you stored in 'C:\&Attach' For example: a '.DOC' file from Microsoft Word or a '.JPG' or 'GIF' graphic file. In this case you would 'Look in' the folder where they are stored. Top of Page How to avoid automatic addresses in address book. In Outlook Express, on the TOOLS menu, click  OPTIONS. On the SEND tab, select the 'Automatically put people I reply to in my Address Book' and make sure it is UNCHECKED. Top of Page How to add a NEW name to the Address Book. Open ' Address Book' ( This the Address Book in Outlook Express not in the Email ) Click 'New' then click 'New Contact' Enter 'First' and 'Last' name. Type or paste in E-mail address then click 'Add' MAKE SURE you click 'Set as Default'. Top of Page How to add a name to the Address Book from an E-MAIL. Open the Email. Where it says From: (name) Double click the name and the following dialogue box will appear then click "Add to Address Book" and it will be included. NOTE: When you can do it, this is the better way as there is no chance of a typing error. Top of Page Saving all Attachments or only the ones wanted. When you get a bunch of attachments in one E-Mail here's what do if you to save one or all. Saving All: Click on "FILE" Click on "SAVE ATTACHMENTS" Check on the Folder you want to save them in and click on "SAVE". NOTE: I make a FOLDER named "&Attach" on my C:\ Drive. If you do this &Attach will be the first Folder on your drive and easy to find. The '&' causes this. Saving One or a Few: Click on "FILE" Click on "SAVE ATTACHMENTS" NOTE: A Display box will appear and all files will be highlighted. Click anywhere on the highlight and the highlight will disappear. Click the first attachment you want to save and it will highlight. Hold down the Ctrl (control) key and click on any other ones you want. Only the attachments you want will now be highlighted. Click "SAVE". Top of Page RESIZING PHOTOS FOR E-MAILING Preamble: In a 3 megapixel picture it is 2048 pixels wide by 1536 pixels tall, which would cover over 300% more than the average computer monitor will show (assuming the monitor is set to 800x600). Another way of saying this is that if you open a 3 megapixel image on the typical monitor (no matter how big the monitor is), you will only see about 25% of it at its full resolution, leaving the other part of the image off-screen. Instead of sending an image this large, you'll want to "resize" that picture down into a more manageable file, one that will be completely visible on the screen (resolution) and one that will not take too long to send across phone lines (file size). The image editing software that came with your digital camera should contain a resize function. When you resize an image, you simply reduce the height and width of the image so that it is smaller. This is very good for emailing or posting on web pages, but not good for printing. Thus, you should have one set of full-resolution shots for printing, and then only resize copies of the ones you need to email or post on a web page. Also, make sure that when you resize an image, you first make a copy of the original and resize the copy...be sure to leave the original full-size image alone. Most Photo Programs can resize pictures but here is how to do it in MGI program using their "help" file: Click the large "Prepare" button on the Welcome Screen or the "Prepare" button on the Navigation Bar located below the Menu Bar. If you just loaded a photo into the program you will enter the "Prepare" Mode automatically. On the Adjust Menu click Resize. Specify a new Width and/or Height for the photo. The ideal for e-mail attachments is 600 X 400 pixels. Select the Keep Proportions check box if you wish to maintain the ratio of width to height in the photo. Save your new photo size with a different name than the orginal so that you don't overwrite it. NOTE: If you resize a picture smaller, make sure it is a copy or you will lose the original picture. You might want to print it in larger format. A good idea is save yor photos as a ".tif " file and change it to a ".jpg " for E-mail NOTE: A lot of above information I got from this site: DigiCamInfo If you want to know more... especially about printing... click on it. Its good stuff, Ed Holm. Top of Page